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THE COMPLETE COLLECTIONS MANAGEMENT SOFTWARE SOLUTION 

Proficio adapts to your institutional workflows. Manage physical and digital assets, easily search across museum, archives, library and archaeological collections, generate reports and share on the Web.

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THE COLLECTIONS MANAGEMENT SOFTWARE SOLUTION FOR SMALL INSTITUTIONS 

Proficio Elements is affordable with intuitive workflows for managing collections, exhibits, loans, accessions, sharing collections online, and more.

ACCESS TO COLLECTIONS FROM MOBILE DEVICES

Proficio Mobile provides access for inventory, updating, and adding new records. Docent view for data on the go.

CREATE ONLINE EXHIBITS, DISPLAY RECORDS, AND ALLOW PUBLIC ACCESS TO YOUR COLLECTIONS. 

Proficio for the Web shares collections content with images and multimedia on your website.

WEB BROWSER ACCESS TO YOUR COLLECTIONS, ANYWHERE

Your secure Proficio Cloud account is backed up, updated, and supported. Spend less time with IT and more with your collection.

Features

Re:discovery Software is the leading independent provider of professional grade, feature rich collection management software. Proficio and Proficio Elements are popular and proven technologies, with 30 years of development and a team of museum professionals behind the scenes. Continued advancements include a Proficio Cloud version, Proficio Mobile, and Proficio for the Web.

Features

MANAGE ANY COLLECTION

The diversity of the catalog styles in one centralized location allow for a consistent workflow across all your collections.  Proficio includes an Art Catalog, History Catalog, Natural History Catalog, Hierarchical Archives, Reference Library and Archaeology, all in one place designed to look and feel the same for easy use amongst your whole team. Easily keep track of your entire institutional collection.

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PERFORMANCE AT YOUR FINGERTIPS

Navigation made intuitive so you don’t have to go through multiple screens to get what you need. The main objective of a CMS is to have a centralized location to find information about your collections efficiently. Find what you’re looking for with Google-like keyword searches. Take advantage of convenient sorting, grouping, and filtering of records. Allow your fingers to rest more and your brain to stay actively engaged with your collections.

EXTENSIVE MANAGEMENT ATTRIBUTES

In each catalog maintain all your records with appropriate documentation.  Accessions, Deaccessions, Loans, Exhibits, Conservation, Shipping, Location, and more.  Allow access to users with specific permissions.  Set up workflows to enhance productivity within the different components of your collections management.

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INTUITIVE AND EASY TO LEARN

Most new users require minimal training to become familiar with the navigation and data entry features. High quality training available by webinar, user group, and user manual if needed. Powerful mass updating capabilities included for changing locations or cleaning up data as simple examples. Simplified data entry tools reduce the number of keystrokes for adding and updating records, allowing you to work more efficiently.

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HIGH QUALITY SEARCH OPTIONS

Extremely powerful searching for searching across all data fields, including attached multimedia. Search across all your fields with a user defined keyword.  Filter, sort, and group pieces of the collection for reporting, inventory, or later use.  The options are virtually endless in the ways you can interact with your collections.  An important aspect of a CMS is to access the data held within in an efficient manner.

ADVANCED SYSTEM SECURITY

Access can be assigned per user with different permission settings.  From Administrator to a Read Only user, easily determine who on the team does what with the institution’s collections.  Allow volunteers access to only certain parts without the ability to delete records as an example. The configurations are extensive for each individual user within Proficio. Make certain metadata fields required for entry in each catalog.

DIGITAL ASSETS

Attach unlimited digital assets to the appropriate catalog record. It’s easy to zoom images, view a slideshow, and opt to include the images in a report. Keep track of certain metadata within the image, manage it for the online collection, and  easily search for use within the organization.  Upload video, audio, PDF’s and Word documents to each record to then share to the public site.

Featured Clients

-Chesapeake Bay Maritime Museum Continue Reading

-Georgetown Visitation Preparatory School Continue Reading

-St. Catherine's School Continue Reading

-Gregg Museum of Art & Design Continue Reading

-New Haven Museum Continue Reading

-Saint Louis Science Center Continue Reading

-Museum of Russian Icons Continue Reading

-Cape Fear Museum Continue Reading

-Virginia Theological Seminary Continue Reading

-National Trust for Historic Preservation Continue Reading

In 1996, we surveyed as many museum collections software companies as we could find and then surveyed some of their...

-North Carolina State Historic Sites and Properties Continue Reading

Who We Are

At Re:discovery Software we design collections management software to blend into your workflow and make managing and accessing your collection simple and productive.
 
We have a notable and diverse clientele including art, history, & science museums, corporate & private collections, archives, universities, research libraries, non-profits, archaeological sites, government agencies, and more.

Read About Our History

FOCUS ON THE BIG PICTURE

WE’LL TAKE CARE OF THE DETAILS

Software should fit well into your workflow—not get in the way. We at Re:discovery want to ensure that Proficio and Proficio Elements fit into your process. Our software is powerful and intuitive, allowing you to focus on the big picture.
Software should fit well into your workflow—not get in the way. We at Re:discovery want to ensure that Proficio and Proficio Elements fit into your process. Our software is powerful and intuitive, allowing you to focus on the big picture.
Software should fit well into your workflow—not get in the way. We at Re:discovery want to ensure that Proficio and Proficio Elements fit into your process. Our software is powerful and intuitive, allowing you to focus on the big picture.

CHOOSE THE PROGRAM THAT FITS YOU BEST

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The tools, customization & features you need to manage your collection plus:

  • Will Fit Any Level of Collection
  • Ability to Manage Museum + Archive + Research Library in a Single Program
  • Extensively Manage Archaeological Sites

Explore the Features

White Elements

The tools & features you need to manage your collection:

  • Designed with Smaller Institutions in Mind
  • Ability to Manage Archive + Museum + Research Library in a Single Program

Explore the Features

Select Your Options

 

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Request More Information

A live online demonstration of Proficio is the best way to see if our system is a fit for your collection management needs!  We are also happy to answer questions just add them in the box below and we will get back to you!

 

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